Posted on Mon, Mar 17, 2014
Calvary-by-the-Sea Lutheran Church
Council of Deacons
21st Nov 2013
1) Call to Order
President Jim Myers called the meeting to order at 6.09 pm. A quorum of Deacons present
included Mr. Myers, Karen Sisler, Thea Johanos, Adam Sylvester, Susan Lord, Bob
Joseph, Don Hardaway, Pastor Tim Mason, Jack Ashby, and Rafael del Castillo. Apologies
were received from Peggy Trout and Adam Sylvester. Guests included Church Administrator
Shelby Yuu, John Collins, and Director of Music & the Arts Tom Poole.
Pastor Tim opened the meeting with a prayer. Don Hardaway agreed to do the devotions
3) Approval of October Minutes.
Mr. Joseph moved acceptance of the minutes, and the motion passed unanimously.
4a) President. Mr. Myers reported on a conference on safety in churches he attended,
where some surprising facts emerged. He noted that we should review our safety facilities,
first-aid kits, etc.
4b) Youth Director. Pastor Tim reported on events the youth and OYEA are doing, and
said Ms. Larson is doing a great job. Not clear whether we will need to find a new Director
when her pregnancy comes to term next spring.
4c) Property. Mr. Collins circulated a spreadsheet listing projects and estimated costs
the Property Committee forsees the next three years. Other ideas that were suggested
included ADA door openers on the restrooms, and remote door locks for Aloha Lani. It
was agreed by consensus to let the Ohana know that maintenance matters should be
reported to the church office.
4d) Treasurer’s. Ms. Lord reported that the budget gap has been closed. Because expenses
are $37k less than forecast, the net income over expenses year to date is $34k.
The budget for the next financial year will be discussed at the December meeting. She
introduced some minor problems needing attention for the monetary counters and it was
agreed by consensus how to proceed. Ms. Sisler moved that once a month, beginning
in January, the congregational offering for the previous month compared with the expected
budget be reported in the Sunday notices. The motion passed unanimously.
It was also agreed by consensus that there would be an oral presentation by Ms. Lord
and Mr. Ashby to the congregation on the status of church offerings for the year.
Actions: Ms. Lord, Mr. Ashby, and the Church Office.
4e) School. Mr. Myers reported that Ms. Hawkins in not feeling well, but otherwise the
School seems to be doing well.
4f) Stephen Ministry. Pastor Tim reported that at the end of January another Stephen
Ministry class will begin.
4g) Christian Education. Ms. Sisler reported on changes in the format of the curriculum
to make the experience “less like school” for the children.
4h) Worship & Music. Dr. Poole reported that Mr. McLaughlin will be doing the sermons
both services this Sunday. He outlined the church services through all of December.
He noted that the organ committee is looking at replacing the organ, which is coming
to the end of its useful life. The Organ Committee is hoping to mount a fund-raising
campaign, but some expense for a new organ may be required in the 2014 budget.
4i) Pastor. There is on-going discussion about security for the church office. Pastor
Tim discussed some other pastoral issues he has been involved in.
5) New Business
5a) Air-conditioner for copier room. This is a budgeted item and the office was encouraged
to go ahead with the purchase from the three estimates provided.
Action: Church office.
5b) ANC Fundraiser. Ms. Lord reviewed discussion with the ANC Board. There was
some discussion whether a one-day liquor license was needed or not and further information
was expected from the ANC Board.
6) Incomplete Business.
6a) AFLAC insurance plans. A request to make a presentation to church staff has
been received. [Who?] moved to permit Judy Magin to offer AFLAC plans to church
staff. The motion passed unanimously.
6b) ANC Procedures. The Church staff feels that the changes made have not made a
substantial difference for ANC people entering the church office from the west side.
Ms. Lord moved that the church office investigate installing a security system for the
campus, which would obviously include both doors to the church office. The motion
Action: Church office.
7) Adjourn. The meeting adjourned at 8.53 pm. The next meeting will be on Thursday
19th December at 6 pm.
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