Posted on Mon, Aug 14, 2017
Council of Deacons Meeting
July 20, 2017
The Toddler Program had 12 students.
Primary Program had 35 students May 18 – June 8; 31 students June 9 - 30
18 students were enrolled in After Care.
The school is closed in July.
Classes at CBTSMS
Soccer Shots continued through June on Tuesdays at 2:30
Tuesday Music Time with Mr. Tom continued through June
Wednesday chapel time with Pastor Tim continued through June.
8 full-time teachers and 2 substitute teachers worked through June.
The school has is operating in the black, both for the month of June and year-to-date.
It was noted that there was a pay discrepancy for a couple of staff that Momi Martinez and Tori Spaulding (Bookkeeper) were handling, as well as that the preschool was off for all of July. Staff Support Committee and the church Treasurer will work with Momi to insure preschool staff are paid properly.
1. Rhonda Dietsch Aging Workshop/ Plan Wisely. Preparing for Later Years with Strength and Dignity.
a. Proposed schedule would be to meet every week, or every other week for about 10 weeks per series. Meeting in Ohana Lani (the school) from 6 – 8 pm on Sunday nights.
b. Week 1. Plan Wisely – Essential household matters.
c. Week 2. Tell your story – Key events, milestones, and pictures.
d. Week 3. Stay Safe – Guard against fraud and identity theft.
e. Week 4. Get your House in Order – Financial/Legal Matters.
f. Week 5. Retool w/purpose – Making each year count
g. Week 6. Health Matters – Consider medical and living situations.
h. Week 7. Celebrate Life – Legacy, values and testimony to share.
i. Week 8. Plan Your Estate – Choose your course so the state doesn’t have to. j. Week 9. Family Interactions – Sharing your Five Wishes.
k. Week 10. Where do we go from here?
Later we will be hosting workshops on Stroke, Alzheimer’s, and exploring the “Home Health Aid Handbook.”
2. Vacation Bible School: First week was for Middle and High School age kids. On the first day we had nine participants. As many had periodic family responsibilities, attendance varied. The second week was for elementary age kids, and the high school age kids from the previous week were invited to help the counselors and myself with logistics. We had ten participants. Many thanks to Dovan, Ashton T., Alyssa and Melyssa M., Seth B., and Arwen S., for all their help in setting up, encouraging the younger kids, and especially in helping me set up, prepare and clean up after lunch! Be sure to check out the pictures and videos on our Facebook page, https://www.facebook.com/calvarybythesea/ Ashton, Melysa, Seth, and Alyssa all commented that they wanted to attend one of the LRCC camps next year as campers or Counselors in training. We need to keep them engaged and excited through the year and send them to CA next summer.
3. Youth Group: Since the Western States Youth Gathering a solid group has formed and the kids now have formed a snapchat group to keep in touch with each other. They have also requested to attend the ELCA National Youth Gathering in Houston, TX in 2018, http://www.elca.org/YouthGathering. 5. Brister has worked to maintain the positive group momentum from WSYG. Here are some of the activities she has done with or is planning with the youth: Movie night, Paint the Youth Room, Beach day, Vacation Bible School, Bellows Camp Out.
4. Cheryl R., the late Tom Sumner’s daughter, is requesting that we return the pew plaques Tom made in honor of his family. Even though they are the property of the church, I truly believe that for the sake of her continued recovery, it would be most helpful for her if we returned them to her. After discussion, there was a consensus to return the plaque to Cheryl R.
5. Pastor Tim proposed a candidate for interim Youth Pastor, and it was sent back to the Staff Support Committee to consider and recommend to the COD at a later date.
6. Please remember Philip Wang who is presently suffering from deteriorating arteries in his heart.
7. I have begun to re-write our Monthly Church Checklist as some of the timing for planning has changed. I.e., we must decide on our Vacation Bible School dates and curriculum in February and sign up kids by EARLY March. The COD discussed this item and there was aconsensus to begin the process the August prior to Vacation Bible School (almost one year in advance).
8. Pastor is planning on taking off two weeks in August for vacation. He will let Staff Support know exactly when. Shelby is due back in early August.
To date, withdrawals have been made from the Lau Fund for the following youth programs: Sunday School, Vacation Bible School, Performing Arts at Calvary, and the Teen Outreach program. The teen group attended the Western States Youth Gathering in California in late June, and Vacation Bible School was held the first two weeks of July. Final expenses for those programs will be posted in the July report.
The Heffrin Fund has been used to-date for capital expenditures and a budgeted gift to the church’s Endowment Fund.
The Property Committee will meet the 2nd Tuesday of every month at 1630 hours – This will allow us to present information/topics to the Executive Committee (who meet later that week) to be placed on the agenda for the Council meeting later that month.
The committee is in the process of recruiting two more members. Many thanks to Cheryl Tuitele, Laura Sprowls and Lisa May Montano for their service. Their terms have ended. Pat Wong met with the church staff and had a very positive meeting.
Jennifer Welch, Secretary
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