Posted on Fri, Jul 7, 2017
Council of Deacons Meeting
June 15, 2017
Momi Martinez turned in the minutes from the April 24th, 2017 Safety Action Committee meeting. The minutes outlined outcomes of their discussions. The committee will be working on and implementing an emergency action plan for the school. They will train the staff and have written policies as well as practice drills. In addition, there was consensus from the Council of Deacons to approve the purchase of Walkie-Talkies, exterior building cameras, new back fence with a latch and locking system, and new glass doors outside of Tom Poole’s office. The full report as well as proposals/quotes and specs are on file in the church office.
Funding for these projects is anticipated to come out of the Building and Property budget. If additional money is needed there was a consensus that the remaining money needed would be covered 2/3 by the Preschool and 1/3 by the church.
The toddler program has 12 students. The Primary program has 35 students May 18-June 8; 31 students June 9 – 30; 18 students are enrolled in Aftercare.
Classes at CBTSMS:
Soccer Shots, Music Time with Mr. Tim and Christian Education with Pastor Tim.
8 full-time teachers and 2 substitute teachers
The full preschool report is on file in the office.
Mary Pat Ashby brought up that one of the air conditioners in the Primary classroom has died. There was a consensus to have Kurt Mencel call John Collins to see about a replacement.
The General Fund Stewardship Offerings were on budget year-to-date May 31, 2017. This was primarily due to a lump sum pledge payment for part of 2016 and all of 2017 by one member. Wedding income was above budget year-to-date by 7%. Due to these increases, the total income was above budget by 5%. The Lau and Heffrin funds are now in an interest bearing demand checking account, earning an annual rate by one of 1%.
General Fund expenses were under budget by nearly 5% at the end of the period. This is in spite of the fact that the church had to tent the sanctuary, which was a large and unplanned cost. To date, withdrawals have been made from the Lau fund for the following youth programs: Sunday School, Vacation Bible School, Performing Arts at Calvary, and the teen group that will be attending the Western State Youth Gathering in California in late June. In May, a withdrawal was made from the Heffrin Fund and sent for deposit into the church’s Endowment Fund, as per the budget. As the grant process has not yet started, no further expenses have been incurred.
The General Fund was positive, primarily due to the increases in offering and wedding income.
There was a discussion about incidental costs while the Youth are at the Western States Youth Gathering in June. The COD came to a consensus to give Brister Thomas $800.00 to cover incidentals on the Great Western States Youth trip.
Mary Pat Ashby also submitted a report of church attendance by month 2014-2017. The pattern for 2017 reflects previous years, but with consistently lower numbers.
The following report will highlight: Property Committee members (currently identified), Property Committee responsibilities/duties as understood by Kurt Mencel (Property Committee Chair), Property Committee meeting dates and times, current/immediate capital projects that are being pursued, miscellaneous items that have recently been addressed.
We currently have 4 members who are serving on the Property Committee: Ken Hutchinson, Susan Lord, Kurt Mencel, and Laura Sprowls. *Ken Hutchinson has requested to be used as the primary fix it/go to person (he has graciously said he would still assist with committee duties if needed). Therefore it was discussed and decided that we would like to identify 2-3 additional members to join the Committee with one ideally from the council to serve as a liaison.
*If there are additional duties or concerns with the current responsibilities – would the Council
please communicate this to me – thanks Kurt Mencel
Will meet the 2nd Tuesday of every month at 1630 hours – this will allow us to present information/topics to the Executive Team (who meet later that week) to be placed on the agenda for the Council meeting later that month.
Discussion of the green bin and crates outside ANC. Tim Sprowls will call Lehua and see if we can have the garbage picked up on Saturdays, so that it is better cleared by Sunday services.
The 2017 endowment team hosted a charitable gift planning seminar luncheon for Calvary By the Sea entitled “God’s Just Desserts” on Sunday, May 21, 2017. Childcare was provided. This event was a repeat of an event given October 14, 2016. The event was updated with current information about gifts given to Calvary By the Sea this year. Presenters talked story about gifts that have been given to Calvary in the past and the recent gifts in 2016 and 2017 as well as future planned gifts. They also talked about their personal feelings and plans for giving and general ideas about different ways to do charitable giving. The presenters were Linda Hansen, Linda Cluney, Bruce Kau, Pulelehua Quirk and Pastor Tim. Attendees were given time to contemplate their own plan for giving and were invited to share them with the group.
Jennifer Welch, Secretary
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