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Approved Minutes- April 2013 Approved Minutes- April 2013

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Approved Minutes- April 2013

Posted on Mon, Mar 17, 2014

Calvary-by-the-Sea Lutheran Church

Council of Deacons

18th April 2013

Draft Minutes

1) Call to Order.

President Jim Myers called the meeting to order at 6.00 pm. A quorum of Deacons

present included Mr. Myers, Karen Sisler, Thea Johanos, Adam Sylvester, Susan

Lord, Bob Joseph, Don Hardaway, Pastor Tim Mason, Jack Ashby, and Tim Veeder

(from 6.30 pm). Apologies were received from Peggy Trout and Rafael del Castillo.

Guests included Church Administrator Shelby Yuu, Preschool Director Kay

Burgoyne, and Director of Music & the Arts Tom Poole.

2) Devotions.

Mr. Joseph read a passage from Jim Wallis’ book Rediscovering Values about the

importance of allocating time for family life in the modern world.

3) Approval of March Minutes.

There were no minutes of the previous meeting to approve.

4) Reports.

4a) Worship & Music. Dr. Poole reviewed highlights of the draft service schedule. He

asked if the Council could sponsor a church-wide potluck following the blessing of all

Preschool families on 18th August. The Council also discussed reinstating Rally

Sunday. The consensus was to sponsor the potluck and to include Rally Sunday events

between services and following the 10 am service on 8th September.

4b) Preschool Report. Ms. Burgoyne noted that the decision has been made to

separate the Director and teaching positions in finding a replacement for her.

Retirements suggest we will be looking for two new teachers and a Director, and the

church staff will look into this. Mr. Myers noted that Ms. Burgoyne has done an

outstanding job as Pre-School Director. She took over this responsibility at a difficult

time and the School has thrived under her leadership. The Council gave her a vote of

thanks for her efforts and accomplishments.

4c) Treasurer’s Report. Ms. Lord presented the summary report. Contributions are

6% behind budget and Japanese wedding income is down ~1%.

4d) Pastor’s Report. Pastor Tim reviewed the events that have been underway during

the month of March.

4e) Stephen Ministry. Mr. Sylvester reported on training he and his wife have received,

and the status of the program in the church. Six people in the church are currently

receiving Stephen Minister support.

5) New Business.

5a) Bank signatures. Mr. Myers read the first of four required bank signature

statements which the Council must adopt. "That we establish the following

personnel as signatories for the church’s First Hawaiian Bank Checking & Savings

accounts: James Myers, Robert D. Joseph, Peggy G. Trout, Susan Winklareth &

Shelby Yuu." Ms. Johanos moved that the Council adopt this statement. The

motion was approved unanimously.

The second statement: "That we establish the following personnel as signatories for

the school’s First Hawaiian Bank Checking & Savings accounts: James Myers, Robert

D. Joseph, Peggy G. Trout, Susan Winklareth & Shelby Yuu." Mr Hardaway moved

approval for this statement and the motion passed unanimously.

The third statement: "That we establish the following personnel as signatories for the

church’s First Hawaiian Bank Checking Night Deposit Bags: James Myers, Robert D.

Joseph, Peggy G. Trout, Susan Winklareth & Shelby Yuu." Mr. Ashby moved approval

for this statement and the motion passed unanimously.

The fourth statement: "That we establish the following personnel as signatories for

the church’s First Hawaiian Bank Safety Deposit Box: James Myers, Robert D.

Joseph, Peggy G. Trout, Susan Winklareth & Shelby Yuu." Mr. Veeder moved

approval for this statement and the motion passed unanimously.

5b) Synod Assembly Representation. Jim and Carla Myers will be representing the

congregation at the Synod Assembly in May.

5c) Christian Education. Ms. Sisler circulated a report on Christian Education. Her

question was how well the Church is serving various age groups and she discussed

problems in particular in getting teachers and developing curricula that meet the

needs and interests of various age groups. Her special request was to get a new

Education Committee established and running promptly to begin planning for next

autumn. The consensus of the Council was to encourage Ms. Sisler to recruit a new

Education Committee.

5d) ANC Fundraiser. Pastor Tim introduced the proposal that a famous guitarist come

from Minnesota to hold a fundraiser concert for ANC, and also to participate in the

morning services. The cost would be simply his airfare from Minnesota. Council

discussion concluded that there needs to be more clarity on responsibilities and Mr.

Myers will follow up with ANC and Dr. Poole.

6) Action Items.

Wedding fees for 2014. Mr. Myers said there is concern about pricing the weddings

out of the market. UI suggested an increase of $25 will keep the price attractive. Mr.

Joseph moved to adopt this increase of $25 for 2014 and the motion was passed

unanimously.

7) Incomplete Business.

7a) Maternity Leave Policy. Mr. Joseph presented a proposal to offer part-time

staff three days per year of sick leave and three days per year of vacation leave. In

the discussion the Council agreed that a provision like this should be included in a

revised staff handbook, and such a revision should be begun imminently, since the

present staff handbook dates from 1999, and there is a problem that the PreSchool

staff handbook offers different benefits from those offers to church staff.

7b) Money Counting Procedures. Mr. Ashby reported on planning for improving the

counting protocol for offerings each week.

7c) Fundraiser for College Scholarships. An ad hoc group has proposed this

fundraiser for CBTS students going to a Lutheran college on the U.S. Mainland. This

was approved by the Council at its March meeting.

7d) Job Openings. Discussed under relevant subject headings.

7e) Toddler Playground Update. This is a great improvement for which the Council

has sent a letter of appreciation to the donors.

7f) COD Retreat Date. 15th June 9 am to 1 pm.

7g) Calvary Committee List. Mr. Myers asked the Council to review Committee List in

the papers and to make suggestions to populate the committees.

8) Adjourn. The meeting adjourned at 9.05 pm. The next meeting will be on Thursday,

16th May.

   Discussion: Approved Minutes- April 2013

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